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About Reputation Communications Staff

Reputation Communications Staff

Reputation Communications' staff of writers, editors and researchers contribute to You(Online): The Magazine.

Ethics and Reputation Management

The Journal of Media Ethics, published by Taylor & Francis, has published “Evaluating the Reputation Management Industry through the Lens of Public Relations Ethics,” a new paper by Ben Medeiros

An Assistant Professor at the Department of Communication Studies at the State University of New York in Plattsburgh,  Mr. Medeiros has taken a close look at the reputation management industry.  Interviews with many leaders in the field, including our CEO, add depth to his comprehensive essay. With reputation issues increasingly in the news, the time is right for his report.

An excerpt:

Inherited from English common law, the tort of defamation in America reflects a longstanding preoccupation with rectifying reputational injury. Likewise, public relations professionals have traditionally assisted public figures and businesses with managing their public image. In the digital age, a new force in reputation defense has become increasingly ubiquitous: so-called “online reputation management” companies.

Reputation management professionals offer to help ordinary citizens understand and manage how they appear to others with an assiduousness that would have only interested businesses or celebrities prior to the internet. They do so to ostensibly ameliorate a pervasive social anxiety that has arisen with social media and search engines: as a Fusion article put it in 2016, “five seconds of your life can become the entirety of your online identity.” If reputation management performs a function that is similar to defamation law and public relations in its ultimate aims, then what ethical and normative parameters guide reputation managers in offering their services, and how do they strike a balance between reputation protection and public access to information?

Anyone interested in learning more about online reputation management, will find Mr. Medeiros’ paper an invaluable look into an often-opaque practice. You can purchase the paper at Taylor & Francis Online and a preprint copy of the article is available here.

 
 
online reputation management

The Risk Assistant Network & Exchange (RANE), which enables risk and security professionals to more efficiently respond to emerging threats and manage complex risk, has published this article by our founder and CEO: “Online Reputation Management: The Essential Internet “Digital Defense.

In it, she explains how online reputation management campaigns strategically tell your story online and make sure that story appears in all the right places on the internet. That narrative may be about a business, a CEO, a new product, or an organization. It can be told using text, video, audio, images, blog posts, Facebook, a website, and many other platforms.

Shaping Public Perception Where it Matters Most

“Today, amid the massive growth of social media and fake news, ORM is an essential proactive tool to shape public perception,” she says. “It entails establishing, maintaining, repairing and monitoring the publicly available online information and Google search results of an individual or organization.

“It is vital for subjects to “tell their story” before someone else does. Otherwise, they lose control over the conversation. Competitors, employees, the media, and internet trolls are all capable of altering the truth about an individual online. Attempting to keep a deliberately low profile online is not a solution. On the contrary, if you lack a strong “digital footprint” – a significant, informative and current body of material about you on the internet —you have no “digital defense” against online attacks. That means whatever anyone says about you goes straight to the top of a Google search— and stays there.

Creating a Personal Brand is the First Step in Reputation Management

“Creating a personal brand is the first step in reputation management,” she explains. “This brand establishes a foundation for showcasing your value, differentiating you from your competitors and affirming your reputation. Given that you may dread the idea or prefer to keep a low profile, there are ways to take ownership of your name online while saying very little.

“The single most important step you can take to establish, build and protect your online reputation is to register your domain name (“yourname.com”) online. Many companies provide that service, but Google Domains is the least expensive. If you are an expert, a blog is the most effective way to publish consistent, quality and extensive content. It will occupy a considerable amount of valuable online real estate because it can be amplified on LinkedIn, Twitter and numerous other sites. (We create such content for clients who are experts but lack the time to write their own posts.)

“If there is already substantial information about you online, those steps alone are insufficient to restructure top Google results in a search of your name. (For more tips, read The Essentials: Online Reputation FAQs.) But if you are not a high-profile person, they are the first actions to take. Nine times out of ten, the prospective clients who contact us lack such critical content. Please don’t be one.”

 
 
Reputation Communications

Online reputation management enables you to take more ownership over what appears about you on the Internet. Without it, the world controls how you look online.

Here are ten examples of the ways online reputation management is used by individuals, companies and organizations.

  • To ensure up-to-date and accurate information dominates search results for an organization or individual’s name.
  • To ensure that factual, credible reference material is readily available online. That reduces the chance that fraudulent information will impact a brand.
  • To remove unwanted or inappropriate information, photographs or other content from the first few pages of Google search results. Home addresses, ages and other personal information found high on Google searches are especially sought after by online databases which scour the internet for personal information. These databases (“people searches”) then publish such content online without consent from the individual or organization. Once it is posted it stays.
  • To monitor social media and online forums for red flags signaling potential on- and offline threats against high-profile individuals and their organizations.
  • To create a strong online presence about a topic. That presence acts as a barrier against potential distortions from third-party content, including anonymous and defamatory material. Without it, such items can go straight to the top of searches – and stay.
  • To ensure that your story is told by you and not by former partners or other potentially biased parties.
  • To establish a reputation within your area of expertise on multiple online platforms.
  • To create an online legacy for a VIP who is preparing for retirement or to exit an organization.
  • To educate individuals and organizations about basic safeguards to help protect the reputation they have worked hard to establish.

For more information about this practice, read The Essentials: Online Reputation Management FAQ.

 
 
Crisis management

As sexual harassment claims increase, damage-control strategies long used for celebrities are no longer working, reports the Washington Post.  Public relations experts are “struggling with the best way to protect celebrities’ image.” Diversion tactics are falling flat. And “in the current social-media atmosphere…even well-intentioned statements can be misinterpreted.”

A quick Google search of the issue indicates these reverberations are being felt in corporate America, too.

 
 
Internet law

On October 25, 2017, attorney Christine Rafin, Esq. will lead the webinar, Removing Defamatory, Infringing and Negative Information from the Internet: Practical Guidance. It takes place from 3:00 – 4:15 EST, may be watched afterward and is hosted by Clear Law Institute.

The webinar will provide practical guidance about the steps you should take if you or your clients become the victim of online defamation, trademark or copyright infringement, or negative and damaging posts. You also will learn about the “right to be forgotten” in the EU and its impact on American companies. Upon completion of this course, you will be able to:

  • Determine the immediate steps you should take towards getting the content removed
  • Identify the appropriate party to contact to accomplish that goal
  • Commence litigation to reveal the identity of an anonymous perpetrator
  • Successfully issue a takedown notice pursuant to the Digital Millennium Copyright Act, and
  • Conduct damage control while the content is visible on the Internet.

Christine Rafin, Esq. serves as Associate General Counsel – Media and Compliance  at American Media, Inc. and is a former partner in the New York City law firm of Kent, Beatty & Gordon, LLP, specializing in technology-related legal issues.As a guest contributor to You(Online), her articles published on this site include: An Attorney’s Advice for Removing Negative, Defamatory and Infringing Material from the InternetLegal Options When Battling Online Copyright Infringement and What to Do When You Are the Victim of Online Defamation.

 
 
Facebook crisis

Social Intelligence, a firm that provides prospective employers with dossiers of what job candidates have said and done online during the past 7 years, is a sign of the times. Their services are a natural development in the era of social networking.

Social media users often feel a misplaced trust and openness toward social media. That includes the assumption that some things they post online will remain private. But there are no guarantees. Imagine that everything ever posted on Facebook suddenly became public.

Many online communicators use anonymity as a form of privacy. One reason is to keep employers from reading the opinions they post in online forums. Another is to enable them to criticize and otherwise attack others online under the shield of anonymity.  It is inevitable, though, that at some point new technology may enable many of those previously anonymous citizens to be revealed.  Just as it is inevitable that the libel laws that regulate what can be said in print and on radio and television, will catch up to the internet.

Swift as the online world has been to connect the world, it is easy to overlook its pitfalls.  That is why it must be carefully navigated.

 
 

Many people believe our nation’s law enforcement profession is going through a PR crisis. We agree… and so do our colleagues at The Hetty Group’s Coptics Program.

Using conferences, webinars and workshops, Coptics helps police departments integrate digital marketing, online reputation management practices, positive PR and advanced social media engagement into their proactive communications and community relations strategies so they can be more effective in connecting with a digital media savvy public.

The Coptics team (including our founder and CEO, Shannon Wilkinson), just wrote an article for Police One, the leading information resource for law enforcement online, about this issue.

“Law enforcement must rise to meet the new challenges brought forth by the optics of policing in the digital age. By increasing their own digital media engagement, they will have a voice in contributing to the national narrative,” we said.

You can access the complete article here: Coptics: The optics of policing in the digital age.

 
 

Commusoft, a U.K.-based software provider, just published a blog series by Linda Formichelli about customer service management. The last post features an interview with our founder and CEO, Shannon Wilkinson. While the article focuses on a particular service industry, the principles of managing reviews apply to all organizations. Here are key takeaways:

“When you discover that a customer has left an online review slamming everything from your products to the color of your trucks, your first instinct is probably to come back at the reviewer with guns blazing. That will make you feel good, but it will also make your company look bad.

“How the owner, marketing manager, and other employees at a field service company handle bad customer reviews can either make the company look even worse—or demonstrate the company’s stellar customer service.

“We talked with Shannon Wilkinson, founder and CEO of Reputation Communications and author of How to Look Better Online, for expert advice on how your field service business can turn negative reviews into raving fans. Try these tips, and bad reviews can become good news for your field service business.

Prepare for the Worst

“Every field service company is bound to get bad online reviews at some point. Competitors and disgruntled employees may leave unverified bad reviews, some customers just like to vent no matter how hard you try to please them…and sometimes, well, you make a mistake and a customer calls you on it. ‘Statistics show that frustrated or unhappy customers are far more likely to publish reviews than satisfied customers,’ says Wilkinson.

“The solution: Set up a feedback system to ask your customers to leave reviews on the sites that are relevant to your business, with the aim of encouraging your happy customers to put a good word in. Wilkinson notes as an example that restaurants that solicit feedback tend to attract a more balanced collection of reviews

“For example, you might send a personal or automated email after every job asking the customer to review your company. Some businesses also offer an incentive for reviews, such as a percentage off the customer’s next service, but be sure to check the review sites first…this practice goes against some sites’ policies.

Go Farther Afield

“Make it a habit to regularly check your company’s reviews on Facebook, Google, and review sites like Yelp, but don’t forget that negative feedback can also hide on other social media platforms, personal blogs, and employee review sites like Glassdoor. If you can’t handle all this tracking solo, look for review management software that will alert you to new reviews.

“Google offers a lot of free help in this area as well: Set up a Google Alerts account to be the first to know when your business is mentioned online, and list your company on Google My Business to easily track and respond to Google reviews.

Look for the Good

“’People are becoming very good about filtering out those reviews that are either too effusive or too biased,’ Wilkinson says. ‘Biased’ reviews are those where the reviewer is overly critical without providing actual details as to why the service they received was bad.

“For reviews that are negative but not biased, keep in mind that these reviews are valuable sources of feedback from your customers. They give you the opportunity not only to improve your services if needed, but also to impress the complaining customer (and everyone who reads their review) with your response.”

Read the complete article: Here’s How to Handle Bad Reviews—And Turn Haters Into Customers

*Related reading:

Employees’ Online Reviews Are Now Important Reading for CEOs

Best Ways to Manage Online Reviews

Naveen Gupta, CEO of Birdeye, on Managing Online Reviews